Things Landlords Should Be Doing Every Year But Probably Aren’t

Things Landlords Should Be Doing Every Year But Probably Aren’t

Are you covering all your bases as a landlord, or could your annual checklist use a refresh? Even the most diligent landlords can overlook critical tasks that not only enhance a property’s value but also keep tenants happy and renewing their leases. 

From essential maintenance to financial audits, there are annual must-dos that might be slipping through the cracks. Let’s walk through the key yearly habits that can streamline your responsibilities and elevate your role from good to great. Consider this your comprehensive guide to keeping your property in top shape and your business flourishing.

List of Landlord Essentials 

Every landlord knows that staying on top of property management is key to success, but it’s easy to let some things slide in the hustle and bustle of the year. To ensure your investment continues to prosper and your tenants remain content, here’s a rundown of the pivotal tasks you should be performing:

Renew Leases Proactively

For landlords, the lease serves as the backbone of the tenant-landlord relationship. A timely lease renewal not only provides stability and continuity for both parties but also minimizes the risk and cost of vacancies. 

Starting the renewal conversation several months in advance gives tenants adequate time to make informed decisions about their living situation. Additionally, this proactive approach allows landlords to anticipate potential vacancies and market accordingly.

person holding a silver pen to sign a contract

Keep Pace with Market Rents

The real estate rental market is ever-evolving, influenced by various economic and local factors. Regularly reviewing your rental price against the current market rate ensures that landlords strike a balance between maximizing their return on investment and income as well as maintaining a competitive edge. 

Undercharging can result in significant revenue loss over time while overcharging might deter potential tenants. Semi-annual analyses of comparable properties, facilitated by online real estate platforms, can offer invaluable insights into prevailing market trends and aid in appropriate rental price adjustments.

Check Smoke and Carbon Monoxide Detectors

Tenant safety should always be a top priority for landlords. Smoke and carbon monoxide detectors play a critical role in safeguarding occupants from potential hazards. These devices, when functioning correctly, provide early warnings that save lives and prevent property damage. 

Landlords should make it an annual task to ensure that all alarms in their properties are operational. Although tenants might sometimes neglect or disable these devices, landlords can mitigate such behaviors by incorporating clear clauses in the lease agreement and educating tenants about the importance of these safety measures.

Inspect for Water Leaks

Water leaks, even minor ones, can quickly escalate into significant problems, resulting in costly repairs and potential property damage. Regular inspections help in early detection, saving landlords both money and headaches. 

a dripping faucet against an orange background

By paying attention to common trouble spots like faucets, appliances, and plumbing fixtures, landlords can nip potential issues in the bud. Beyond the immediate cost savings, consistent maintenance also contributes to the long-term preservation of the property’s value.

Review Insurance Policies

Insurance offers landlords protection against unforeseen events, but it’s also an industry known for its fluctuating rates. An annual review ensures landlords aren’t overpaying for their coverage. By comparing offers and understanding the current market landscape, landlords can optimize their insurance expenses without compromising on the quality of coverage.

Ensure Property Access

In emergencies or for scheduled maintenance, landlords must have reliable access to their properties. Over time, locks might be changed or keys misplaced, making it crucial for landlords to periodically verify they possess working keys to all units. Situations where maintenance personnel are unable to access a unit not only cause inconvenience but can also result in additional costs.

Update Tenant Contact Details

Effective communication forms the foundation of a healthy tenant-landlord relationship. As people often change their contact information, landlords should make it an annual task to verify and update their records. Accurate contact details ensure timely communication, especially in emergencies, and foster trust and transparency between parties.

person with red hair holding a light purple cellphone

 Furnace Filter Replacement

Air quality within rental properties directly impacts tenant health and comfort. Over time, furnace filters can accumulate dust and contaminants, reducing their efficacy. Although this might seem like a minor detail, ensuring these filters are regularly replaced can prevent potential health issues and HVAC malfunctions. This proactive step not only underscores a landlord’s commitment to tenant well-being but also minimizes maintenance costs in the long run.

Stay Compliant with Licensing

For many regions, rental properties need to adhere to specific licensing and registration requirements. Failing to stay compliant can result in penalties and even legal complications. Landlords should familiarise themselves with local regulations and ensure all licenses and registrations are up-to-date. This not only avoids potential fines but also demonstrates professionalism and commitment to best practices.

Gutter Maintenance

Gutters play a pivotal role in directing rainwater away from properties, preventing potential water damage. Especially in areas with significant tree cover, gutters can become clogged with leaves and debris, impeding their function. Annual cleaning ensures that gutters remain clear and effective, safeguarding the property’s structural integrity and minimizing the risk of water-related damages.

Bottom Line 

By following this guide you’ll be better able to protect your investment property and tenants. And remember that staying ahead of the curve doesn’t have to be a solo journey. Home Choice Property Management is here to ensure that none of these critical tasks fall by the wayside. 

With our dedicated team at your service, you can rest easy knowing that every box is checked, and your property is reaching its full potential. Partner with us for peace of mind and more freedom to focus on expanding your portfolio. Let Home Choice Property Management provide you with hassle-free property management. Contact us today to learn more about our professional property management services!